Privacy Statement

This Privacy Policy applies to the online practices of AEOP

AEOP is provided as a public service by the Assistant Secretary of the Army Acquisition, Logistics, and Technology. In accordance with the Children’s Online Privacy Protection Act, AEOP does not collect any personally identifiable information from student users, age 17 and younger, without parental permission. If it is learned that any personally identifiable information has been collected or posted on the site, without parental consent, that information will be deleted from the site’s database as quickly as practical.

Information presented on the AEOP public web sites is considered public information and may be distributed or copied. Use of appropriate byline/photo/image credits is requested. For site management, information collected at the AEOP public web sites is for statistical purposes. These government computer systems use software programs to create summary statistics, which are used for such purposes as assessing what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas.

For site security purposes and to ensure that this service remains available to all users, these government computer systems employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.

Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular destruction in accordance with AR 25-400-2 Army Records Information Management System (ARIMS) and National Archives and Records Administration General Records Schedule 20. Unauthorized attempts to upload information or change information on these services are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1987 and the National Information Infrastructure Protection Act.

Cookie Use Notice

On a limited number of its web pages, the web site employs “cookies” to provide better service to its users. The web site does not use cookies to collect any personally identifying information from users or to track user activities beyond our web site. The web site does not maintain copies of cookies on our web site after you leave our web site. Cookies are small pieces of temporary data that are exchanged between a web site and a user’s computer which enable a “session,” or “dialogue,” to be established between the two machines. With the session established, the web site is able to tailor its responses (i.e., identify and provide you with the information you want) and help you traverse our web pages in the most efficient and effective manner possible. The session is often broken when the web site’s server does not receive further requests from the user’s computer or when the user exits the browser.

The web site limits its use of cookies to “session cookies,” types of cookies that are temporarily stored in the user computer’s memory. Session cookies are normally deleted from a user’s computer when the user logs off the computer or the user exits the browser.

Personally Identifiable Information

Students who apply for admittance to an AEOP program

In accordance with the educational research Human Use Protocol titled “US Army Laboratories as Professional Environments to Train Apprentice Scientists, Engineers and Technicians through Research Internships, Mentoring and Inquiry-Based Laboratory Experiments of Increasing Complexity” students who apply for an AEOP program will complete an on-line application. This application requires the demographic and student information necessary for admission, security purposes and to provide the necessary information for stipends/awards/competition notification. These data may be summarized for program evaluation purposes. Only authorized AEOP staff can access this information.

The e-mail address on the application serves at a primary identifier and as a means to send confirmation emails and updates. This information will not be sold, released or revealed to any persons or entities outside of AEOP administration.

Disclosure

We do not disclose information on our users concerning individual visits to AEOP or information that users give us such as name, address, date of birth, email address or telephone number, to outside organizations, except for organizations that work on the AEOP program. In that case, such information is used only for purposes related to the AEOP competition and program administration. We may disclose such user information in order to comply with the law and regulatory authorities, in response to legal process, such as a court order or subpoena, or in special cases such as physical threat to users or others.

Links to Other Sites

AEOP provides links or references to other Army web sites whose content we have found may provide relevant additional information or resources. While we initially visit these sites, please note that we do not monitor or control the content that appears on these sites and such content may be constantly changing. We recommend that children check with their parents before accessing any new sites, and we encourage all end users of www.usaeop.com to read the privacy policies of all linked sites before navigating through them. Users are solely responsible for their interactions with such web sites.

Feedback

After participation in AEOP programs, AEOP requests information from users of this website via electronic survey. Participation in these surveys is completely voluntary and the user therefore has a choice whether to disclose this information. Survey information will be used for purposes of improving the use and satisfaction of AEOP programs. Distribution of surveys are approved through the Human Use Protocol “US Army Laboratories as Professional Environments to Train Apprentice Scientists, Engineers and Technicians through Research Internships, Mentoring and Inquiry-Based Laboratory Experiments of Increasing Complexity”.

Notification of Changes

If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We will use information in accordance with the privacy policy under which the information was collected.

Contacting the Web Site

For more information, please contact Donna Burnette at e-mail donna.augustine@vt.edu